Rules & Regulations 2024

This section provides rules, guidelines, and specify what an exhibitor can and cannot do with their booth space. These rules and guidelines are based on the physical characteristics of the exhibit hall, the intent to be equally fair to all exhibitors, and the safety of all concerned. Please review these rules and plan your display accordingly as variances will not be granted prior to the Show or on-site.

Rigging & Hanging Sign/Truss

Rigging Services & Regulations

Portable Power Device Restrictions

Move In + Out Guidelines

PAX West continues to expand into both buildings of the Seattle Convention Center. Please consult your building or exhibit hall assignment for specific building navigation.

Summit Building
1009 Olive Way
Seattle, WA 98101

Arch Building
705 Pike Street
Seattle, WA 98101

EXHIBITOR MOVE IN/OUT HOURS

Move In:

Tuesday, August 27, 202                8:00 AM to 5:00 PM      

Wednesday, August 28, 2024       8:00 AM to 5:00 PM      

Thursday, August 29, 2024            8:00 AM To 8:00 PM

Move In Reminder:

This is a target, scheduled move in. Reference the target plan for date/time on the GES online manual.

 

Move Out:

Monday, September 2                    6:00 pm - 11:00 pm

*Please note that Monday, September 2 is Labor Day – Holiday rates do apply.

This is a Targeted Move Out. Please reference the Target Move Out Plan for your assigned time. All booths must be 100% packed by 11:00 PM on Tuesday, September 3. Loading will continue through Wednesday, September 4. Please have your carrier check in 1 to 2 hours prior to your targeted move out time. All exhibitors must be packed up and ready at their designated time to avoid off-target surcharges. The Marshaling Yard closes at 11:00 pm.

 

Tuesday, September 3                    8:00 am - 5:00 pm

Please have your carrier check in 1 to 2 hours prior to your targeted move out time. The Marshaling Yard closes at 6:00 PM. ALL booths must be 100% packed by 11:00 PM.

 

Wednesday, September 4              8:00 am - 2:00 pm

Please have your carrier check in 1 to 2 hours prior to your targeted move out time. The Marshaling Yard closes at 2:00 PM. All exhibitor materials must be removed by 2:00 PM.

 

Move Out Reminder:

POVs should utilize the designated Hand Carried Freight area to unload/load as vehicle heights + garage limits allow. If your delivery vehicle is larger than the limit, you will need to go to the marshaling yard first to be dispatched to the loading dock. The loading docks will be managed by GES, and they will be unloading/loading all freight that arrives there. Any freight that GES handles will incur material handling charges. Please reach out to GES to get a material handling quote.

PERSONALLY OWN VEHICLE (POV) OPTIONS

OVERALL POV OPTIONS:

Direct to Show-site POV Deliveries - Oversized Vehicles

You must check into the marshaling yard and not go direct to the loading docks. They will inquire about which building you are assigned and will be dispatched as dock spaces become available. Marshaling Yard address + details here.

Once you are dispatched from the Marshaling Yard to your designated SCC building, you will have 1 hour to unload/load your freight. Your vehicle will need to move immediately after unloading to allow other exhibitors access.

Summit Loading Dock Address
1715 Boren Avenue
Seattle, WA 98101
Map + Driving Directions

Arch Loading Dock Address
1315 Hubbell Place
Seattle, WA 98101
Map + Driving Directions

You must go to the marshaling yard first to enter the loading dock.

 

New Arch Move in/out dock notes

There will be NO parking/unloading/loading on the Skybridge or outdoor truck bridge this year. All vehicles and move in/out activity will need to take place within the designated dock spaces. SCC dock staff will direct vehicles to the approved working area. We appreciate your attention to unloading/loading within one hour to accommodate as many exhibitors as possible.

 

Direct to Show-site POV Deliveries - Hand Carried Freight

SCC has a temporary small vehicle delivery area within its facilities. This space is reserved by Show Management to allow safe access for exhibitors to transport materials to and from their exhibit areas. Show Management will publish the dates and times established for the operation of Hand Carried Freight (HCF) in advance but please adhere to your Target Move-In times for when you are allowed to move into your booth/area. Please consult your building/exhibit hall assignment and refer to the designated maps/directions for specific building navigation. Please click here for Hand Carried Freight Guidelines.

Summit Hand Carried Freight
1009 Olive Way
Seattle, WA 98101

Map + Driving Directions

  • 8’4” Height Clearance
  • Access via the Summit Parking Garage on Olive Street (1009 Olive Way).
  • This area services all levels and areas of the Summit building.
  • Standard full-size vans will clear this entry only. No trailers can be accommodated.

 

Arch South Hand Carried Freight
1400 8th Avenue
Seattle, WA 98101

Map + Driving Directions

  • 6’5” Height Clearance
  • Exhibitors must use the 8th Avenue Arch Garage entrance (1400 8th Avenue).
  • This area typically services Halls 4DEF and the Tahoma level.
  • Standard full-size vans will not clear this entry.

 

Arch North Hand Carried Freight
1521 9th Avenue

Seattle, WA 98101

Map + Driving Directions

  • 9’8” Height Clearance
  • Access via the 9th Avenue Arch Garage entrance (9th Ave and Pike St).
  • This area typically services Halls 4ABC and Level 6.
  • Standard full-size vans will clear this entry. No trailers can be accommodated.

 

Hand Carried Fright Hours of Operation
(For Summit, Arch North, and Arch South)

Move In:

Tuesday, August 27, 2024                8:00 AM to 5:00 PM       

Wednesday, August 28, 2024         8:00 AM to 5:00 PM       

Thursday, August 29, 2024              8:00 AM to 8:00 PM

 

Move Out:

Monday, September 2, 2024           6:00 PM to 11:00 PM       

Tuesday, September 3, 2024           8:00 AM to 5:00 PM       

Wednesday, September 4, 2024     8:00 AM to 2:00 PM

 

BRING YOUR OWN CARTS

To expedite your work, we have a limited number of flatbed carts available on a first come, first served basis. Carts are checked-out at the HCF zone in the garage. Please return the cart when finished.

 

COMPLIMENTARY PARKING

Complimentary parking is available at both the Arch and Summit locations only if you enter and exit within one hour. You can have your parking ticket validated at the HCF Service Desk.

MARSHALLING YARD

Marshalling Yard Address

Marshaling Yard
9645 MLK Jr Way S
Seattle, WA  98118

 

Marshaling Yard hours of operation:

Move In:

Tuesday, August 27, 2024                8:00 AM to 5:00 PM      

Wednesday, August 28, 2024         8:00 AM to 5:00 PM      

Thursday, August 29, 2024              8:00 AM to 8:00 PM

 

Move Out:

Monday, September 2, 2024            6:00 PM to 11:00 PM    

Tuesday, September 3, 2024            8:00 AM to 5:00 PM      

Wednesday, September 4, 2024      8:00 AM to 2:00 PM

 

All delivering Carriers and Oversized Privately Owned Vehicles (POV) taller than the height allowances below are required to go to the marshaling yard before proceeding to the loading dock.

EXHIBITOR REGISTRATION

Registration at Summit - Flex Hall Lobby Level 2

Date Hours Type
Thursday, August 29
8:00 am to 6:00 pm
Exhibitors only
Friday, August 30
7:30 am – 10:00 am
Exhibitors only

Registration at Arch – TCC Tahoma Level 3

Date Hours Type
Wednesday, August 28
9:00 am to 5:00 pm
Exhibitors only
Thursday, August 29
8:00 am to 11:30 am
Exhibitors only
Thursday, August 29
12:00 pm to 6:00 pm
Attendee + Exhibitor
Friday, August 30
8:00 am to 7:00 pm
Attendee + Exhibitor
Saturday, August 31
8:00 am to 7:00 pm
Attendee + Exhibitor
Sunday, September 1
8:00 am to 7:00 pm
Attendee + Exhibitor
Monday, September 2
8:00 am to 3:00 pm
Attendee + Exhibitor