Aisles & Gangways
No sign or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisle, passageways, lobby, or exit leading to any fire extinguishing appliances.
HANDOUTS
Exhibitors cannot distribute literature, samples, or other material outside of their contracted exhibit space.
Alcohol, Drugs & Smoking
ALCOHOL
Alcoholic beverages are prohibited on the show floor.
DRUGS
The taking of illicit drugs is strictly forbidden at all times.
SMOKING POLICY
Smoking is prohibited inside the venue and in the immediate vicinity of portals which allow entrance into the venue. The venue strictly enforced this policy.
Balloons
The venue prohibits the use of helium-filled balloons and/or blimps for displays, exhibits or giveaways. Helium balloons and blimps may cause a public safety hazard when they rise to the ceiling and interact with the lighting, fire sensors and/or electrical system. The Licensee is responsible for all equipment and labor cost in retrieving all helium balloons. Helium balloons should be properly disposed of. Helium balloons may not be released outside, due to airport flight patterns in the area and environmental concerns.
Balloon drops are prohibited. Static air-filled balloons may be used for decoration. The Licensee and the venue must approve the use of all balloons.
Children
In accordance with display rules and regulations and security measures, no one under the age of 18 will be admitted in the exhibit hall during move-in or move-out. There will be no exceptions. Children of any age are admitted during Show hours on Show Days ONLY; during that time, those 6 or over must be badged.
For security reasons, children under the age of 16 must be accompanied by an adult at all times.
Cleaning, Hygiene & Waste
Demonstrations, High Risk Activities & Sound Levels
DEMONSTRATIONS
Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule. When large crowds gather to watch a demonstration and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other exhibitors. Aisles may not be obstructed at any time.
HIGH RISK ACTIVITIES
All high risk activities not prohibited by other sections of these regulations require approval of Center management at least 30 days in advance. Show management is responsible for ascertaining that there are no exclusions or limitations in their insurance policy that apply. Such activities include but are not limited to motorized sporting events, acrobatic stunts, mechanical amusement devices and audience participation in athletic activities.
SOUND LEVELS
Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show Management will exercise their right to provide and maintain a fair exhibiting environment to all customers. Excessive sound can be offensive and distracting. Each Exhibitor is entitled to an atmosphere that is conducive to conducting business, without excess noise from other Exhibitors. Any audio equipment (i.e., sound system, audio from a video wall, microphones), whether in the booth or as part of a display, may not exceed a sound level of eighty-five (85) decibels.
PAX West will be sensitive and responsive to complaints registered by spectators, neighboring Exhibitors, or other personnel, and will have appointees to respond to all complaints.
Dilapidations
Please remember that you are responsible for rectifying any damage caused to the fabric of the Exhibition buildings, by you, your agents or contractors. In your own interests, you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance. It is essential to use a recognised adhesive tape when fixing any carpet directly to the hall floor as all carpet tape must be removed at the end of the exhibition. The correct tape can be purchased from the Organising office onsite at the exhibition. Any charges incurred by the organisers as a result of failure to remove carpet/carpet tape will be passed onto the exhibitor. The stand space must be completely clear and clean by the end of the dismantling period. Any waste left behind is subject to a charge.
Disabled Access & Parking
No overnight parking is allowed.
Drones / UAV / RPAS
Drones / Unmanned Aerial Vehicles (UAV) / Remotely Piloted Aircraft Systems (RPAS)
The operation of Drones/Unmanned Aerial Vehicles (UAV)/Remotely Piloted Aircraft Systems (RPAS) within the facility, or on the property as a whole, outside of a demonstration within a confined netted area, is not permissible.
Facility Lighting
Please note that lighting within the exhibition hall will be dimmed as dark as possible. If your booth requires light, please arrange this in advance. If you have any concerns, please contact [email protected]. Our team will discuss this with you while onsite.
Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval.
Lighting and speakers, including gobos, should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or exhibition aisles. Audio should not impact neighboring exhibitors.
Lighting which is potentially harmful, such as lasers must be approved in writing by exhibition management.
Quartz halogen lighting fixtures in exhibits are prohibited due to fire hazards.
DJ & music broadcasts should be related to game content only. No powered microphones or bullhorns; if you want to address a large number of people at once, inquire about booking a panel room. If you have any questions, please contact [email protected].
Fire & Safety Regulations
First Aid & Accidents
First Aid will be available onsite. If you require medical attention, please contact the Organisers Office or any member of the exhibition team.
All accidents and near-misses must be reported to the Organisers via the Organsiers' Office, Floor Managers, of Health & Safety Officers.
PA System
The Public Address system is for use of the Organiser and Authorities only. Only official and emergency messages will be broadcast, any requests for information to be announced will be refused.
Patents & Copyright
By entering into an agreement to attend this exhibition you warrant to RX Global that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trademarks or copyright or patents or other intellectual property rights of any third party in any way.
In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which RX Global may have) RX Global reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by RX Global.
The Organisers cannot accept responsibility for any conflict of trading at the Exhibition.
Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright, please contact Federation Against Copyright Theft (FACT).
Privately Owned Vehicles
Site Rules
Telephone Services / Internet Lines
All telecommunication services including internet lines will be handled through SCC Exhibitor Services Center.